Summit Attendance Justification Letter

Below is a letter template you can use to help justify your attendance at EnergySec’s 13th Annual Security & Compliance Summit. Simply copy and paste the document into an email or word document and fill in the bolded portions. This will outline the value that attending the Security & Compliance Summit provides not just to you, but to your entire organization.

Dear [Decision Maker],

The 13th Annual EnergySec Security & Compliance Summit takes place August 14-16 in Anaheim, CA. The Summit has a proven track record of more than a decade of providing practical knowledge that I can use to improve our organization’s operations. In addition to the learning sessions, the conference also includes networking opportunities where I can learn from and share expertise with other industry professionals.

As an attendee, I will receive:

• Two days of learning in presentation sessions. This year’s program includes several presentations on topics important for us. For example, [list appropriate examples such as threat intelligence, NERC CIP audits, physical security, workforce development, ICS security programs].
• One day of Birds of a Feather sessions focused on a more comprehensive look at [Security Leadership, Security Operations, or Compliance]. These sessions will be by and for utility personnel, fostering candid discussion and helping build productive relationships across the industry.
• Multiple networking opportunities. The Summit has an evening reception and an awards luncheon, as well as additional time for networking, i.e. catered lunches that provide opportunities to build relationships with industry peers as well as experts in our field.
• Opportunity to evaluate the latest security solutions. At the Summit, I will have 1-to-1 access to vendors such as [Insert relevant sponsor(s)], who are possible partners for [Insert relevant project(s)].

The approximate investment for my attendance is as follows:

Roundtrip airfare: [xxxx]

Transportation: [xxxx]

Hotel ([number of nights] at $209/night): [xxxx]

Meals (note that some meals are included in the conference fee): [xxxx]

Conference Fee: [xxxx]

The total costs associated with attending this conference are [xxxx].

Benefits to [Your Company]

Attendance at the EnergySec Security & Compliance Summit will provide educational trainings that will help our [security OR compliance OR security and compliance] efforts be more effective. In addition, after the conference I can provide a written summary detailing how the information learned at the conference can benefit [Your Company]. I will also provide a review of the event for the decision-making process on future attendance by colleagues.

Thank you for your consideration, and I would be happy to answer any further questions you have about how my attending the EnergySec Security and Compliance Summit will benefit the company.

Sincerely,

[Signature]